1. Inleiding
Matchwell v.o.f. ("Matchwell", "wij", "ons") respecteert uw privacy en zet zich in voor de bescherming van uw persoonsgegevens. Dit Privacybeleid legt uit welke persoonsgegevens wij verzamelen, waarom, hoe wij ze gebruiken en delen, hoe lang wij ze bewaren en welke rechten u heeft.
This policy applies to visitors to our website at www.matchwell.nl, candidates who engage with Matchwell for recruitment purposes, and clients who work with us to fill legal roles. It does not cover the Matchwell recruitment platform, which has its own separate privacy documentation.
Questions? Contact us at privacy@matchwell.nl.
2. Wie wij zijn
Matchwell v.o.f. is a boutique legal recruitment agency based in Amsterdam, registered at the Dutch Chamber of Commerce under number 97509930.
| Detail | |
|---|
| Name | Matchwell v.o.f. |
| Address | Rokin 92-96, 1012 KZ Amsterdam |
| KVK | 97509930 |
| Privacy contact | privacy@matchwell.nl |
3. Welke gegevens wij verzamelen en waarom
3.1 Websitebezoekers
| Data | Purpose | Legal Basis | Retention |
|---|
| Name, email, message (contact form) | To respond to your enquiry | Legitimate interest (Art. 6(1)(f)) | 12 months from last contact |
| IP address, browser type, pages visited | Security and server logs | Legitimate interest (Art. 6(1)(f)) | 6 months |
| Cookie consent preference | To remember your cookie choice | Legal obligation / legitimate interest | 12 months |
| Email address (newsletter) | To send updates and opportunities | Consent (Art. 6(1)(a)) | Until consent withdrawn |
3.2 Kandidaten
In the course of providing recruitment services, we may collect and process the following personal data:
- Name, email address, and phone number
- Current employer and job title
- Curriculum Vitae (CV) and work history
- Interview notes and correspondence
- Availability and notice period
- References, certificates, and supporting documents
- Assessment results (which may qualify as special category data, see section 4)
- Work experience from publicly available sources such as LinkedIn
- Legal practice areas or areas of focus
- Any other information shared by you relevant to the recruitment process
| Purpose | Legal Basis | Retention |
|---|
| Identifying and approaching candidates for specific roles | Legitimate interest (Art. 6(1)(f)) | 5 years from last contact; 1 year if no contact made |
| Introducing candidates to client organisations | Legitimate interest / contract (Art. 6(1)(b) & (f)) | Duration of process + 2 years |
| Assessment procedures | Explicit consent (Art. 6(1)(a) & 9(2)(a)) | Duration of process; deleted on withdrawal |
| Respecting do-not-contact requests | Legitimate interest / legal obligation | Retained indefinitely to prevent re-contact |
| Newsletter and updates | Consent (Art. 6(1)(a)) | Until consent withdrawn |
Voor kandidaten die door Matchwell proactief zijn benaderd: wij wijzen u op dit Privacybeleid bij het eerste contact. Tot dan is dit beleid beschikbaar op onze website.
3.3 Klanten
When working with client organisations, we may process:
- Name, email address, phone number, and job title of client representatives
- Company name, address, and KVK number
- Details about the vacancy or hiring need
- Notes from meetings and calls
- Communication history
- Billing and payment information
| Purpose | Legal Basis | Retention |
|---|
| Managing client relationships and vacancies | Performance of contract (Art. 6(1)(b)) | Duration of relationship + 7 years |
| Billing and invoicing | Legal obligation / contract (Art. 6(1)(b) & (c)) | 7 years (Dutch fiscal law) |
4. Bijzondere categorieën persoonsgegevens
We do not seek to collect special categories of personal data (including race or ethnicity, religion, health, sex life, sexual orientation, political views, or biometric data), nor data about criminal convictions, unless strictly necessary for a specific role and legally permitted.
Where an assessment produces results that may qualify as special category data, we will only process this with your explicit consent under Article 6(1)(a) and Article 9(2)(a) GDPR. You will be asked separately before any such assessment takes place.
If you voluntarily provide sensitive information, your submission constitutes explicit consent to its use as described in this policy or as explained at the point of disclosure.
5. Communicatiemiddelen
Wij kunnen WhatsApp of vergelijkbare tools gebruiken voor communicatie over planning, updates en recruitmentgerelateerde vragen. Wij nemen alleen via WhatsApp contact met u op als u uw nummer heeft gedeeld en geen bezwaar heeft gemaakt. WhatsApp wordt beheerd door Meta Platforms Ireland Ltd. en berichtgegevens kunnen buiten de EER worden verwerkt. Wij delen geen persoonsgegevens via WhatsApp met derden. Als u liever niet op deze manier wordt benaderd, neem dan contact op via privacy@matchwell.nl.
6. Met wie wij uw gegevens delen
We do not sell your personal data. We share it only where necessary:
- Client organisations: candidate profiles are shared only with the specific organisation for which you are being considered, and only with your knowledge. Clients may not use your data for any other purpose.
- Hostinger International Ltd.: website hosting. Servers located within the EEA (Netherlands or Germany). GDPR-compliant.
- Service providers: email provider, invoice and payment platform, accounting software, newsletter platform, and communication tools. All are bound by data processing agreements.
- Authorities: where required by Dutch or EU law.
Where any provider processes data outside the EEA, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.
7. Uw rechten
Under the GDPR / AVG you have the following rights:
| Right | What it means |
|---|
| Access (Art. 15) | Request a copy of the personal data we hold about you |
| Rectification (Art. 16) | Ask us to correct inaccurate or incomplete data |
| Erasure (Art. 17) | Request deletion where data is no longer necessary |
| Restriction (Art. 18) | Ask us to limit how we use your data |
| Portability (Art. 20) | Receive your data in a portable format |
| Objection (Art. 21) | Object to processing based on legitimate interest |
| Withdraw consent (Art. 7(3)) | Withdraw consent at any time without affecting prior processing |
To exercise any right, email privacy@matchwell.nl. We respond within 30 days. We may ask you to verify your identity. If you provide a copy of your ID, please redact the passport photo, machine-readable zone, passport number, and BSN.
You may also lodge a complaint with the Autoriteit Persoonsgegevens.
8. Geautomatiseerde besluitvorming
Matchwell does not make decisions about candidates based solely on automated processing that produce legal or similarly significant effects. All recruitment decisions involve human review by a Matchwell consultant before any introduction is made.
9. Beveiliging
We use SSL/TLS encryption for data transmitted via this website and take appropriate technical and organisational measures to protect your data. In the event of a personal data breach likely to affect your rights, we will notify you and the Autoriteit Persoonsgegevens without undue delay in accordance with Articles 33-34 GDPR. If you suspect misuse, contact us at privacy@matchwell.nl.
10. Cookies
Deze website gebruikt uitsluitend functionele cookies. Geen analytische, advertentie- of trackingcookies. Zie ons Cookiebeleid voor volledige details.
11. Wijzigingen in dit beleid
We may update this policy from time to time. The current version is always available at this page. Material changes will be communicated via a notice on this website or by email.
12. Contact
Matchwell v.o.f.
Rokin 92-96, 1012 KZ Amsterdam
privacy@matchwell.nl
Supervisory authority: Autoriteit Persoonsgegevens
